Share this job SVGs not supported by this browser. Description Name of the position : Logistics Officer Location : Mongu Contract duration: O ne year (with posibility of extension Start Date : As soon as Possible. Line Manager : Logistics Manager Application deadline : (the applications will be processed on the rolling basis) Salary: Candidates will be informed about the salary range in the beginning of the recruitment process. Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application. People in Need ( www.peopleinneed.net ) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply. POSITION SUMMARY : Logistics Officer will be primarily responsible for managing our fleet and supporting basic IT and asset management. This role involves overseeing fleet operations, ensuring effective use of IT systems, and maintaining asset records. The officer will supervise drivers and promote best practices among staff for fleet and asset management in the Zambia Country Program. Key duties include utilizing PIN systems to enhance the efficiency of fleet management. MAIN DUTIES AND RESPONSIBILITIES: Fleet management: Supports Programme staff in field trips weekly planning; Implements and supervises usage of tools for effective fleet management – movement planning, electronic logbooks, maintenance and fuel logbooks, Power BI; Critically reviews and approves all trips and related costs in Navision; Monitors the movements in the field, requires regular reporting by drivers; Prepares fleet reports for the line manager/HOSO; Follows up on information in PowerBI and communicates to HQ Logistics in case of any discrepancies. Critically assesses data and takes appropriate actions when the data is not correct or display irregularities, suggests and implements improvements; Ensures routine and preventative maintenance of the vehicles and motorbikes (incl. identification of reliable service and spare parts providers; Follows up on rental vehicles, contracts with rental companies, training of drivers, checks of the cars; Provides directly and/ or organizes external trainings for drivers (defensive driving, 4x4 wheel driving Ensures all PIN staff adheres to PIN safety driving regulations; Supports in updating Movement SOPs Other responsibilities: Reports to LM on a weekly basis; Ensure that relevant logistics tools are timely updated and maintained correctly; Prepares reports for the fleet on monthly basis. managing low-value procurement processes for office and project-related needs. Other tasks assigned by the line manager. Team Management: Participates in interviews for new drivers. Induction of new drivers and capacity building of drivers. Conducts bi-annual evaluation of drivers. Key Performance Indicators: System accuracy, number of discrepancies found in movement planning, logbooks and PowerBI analysis. Approvals of movements and logbooks. All Monthly fleet reports and expenses are submitted to finance before deadline. All the purchases are done before the agreed Expected delivery date All logistics FWAs are in place: consumables, cargo transportation, passenger transportation; Fleet requests are completed fully, vehicles are maintained and kept in good condition; Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH) Carry out the duties in accordance with the PIN Code of Conduct and Key policies Participate in training and awareness raising (CoC and KP, Safeguarding…) Support in the implementation of Safeguarding measures throughout the employment Create and maintain a fulfilling and protective environment Requirements Qualifications Degree in Logistics, Supply Chain Management, transport/fleet management or any related field. Additional skill in procurement will be added advantage. Proficiency in Microsoft Office applications, especially Excel and fleet management software’s. Not less than 3 years of experience in similar role, NGO experience will be added advantage. Good organizational and time management skills: Ability to manage multiple tasks, prioritize workload, and meet deadlines. Effective communication and teamwork abilities. Initiative and Willingness to Learn: Demonstrates eagerness to learn and take on new challenges. Ethical and Professional Conduct: effective execution of duties with integrity and accountability. Communication Skills: Strong verbal and written communication skills, with the ability to clearly articulate ideas and information. Teamwork: Ability to work effectively in a team environment. Leadership: exhibit good leadership to line staff and other team members. Benefits EMPLOYMENT CONDITIONS 24 annual leave per year Contributions of Health Insurance (Nhima) as by Law. Accident insurance for all injuries during work time. National pension scheme contributions as by law Extensive Capacity Building program, both internal and external trainings - Induction training. internal online opportunities, such as access to e-learning platform and webinars Month contribution for phone tariffs Annual Staff retreat International environments with opportunities to learn from other country programs Paternity leave of 5 days and maternity leave of 14 weeks Breastfeeding breaks for nursing colleagues Per diem for working and sleeping outside of duty town depending on the location. Friendly and fair environment in small collective structure where everyone knows each other. We have lunch break with meals available at the office (Mongu Office) 2 health breaks per day. Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries. Apply for this job